First impressions matter, and if you’re professional world, you have no choice. We send emails on a daily basis to that dream company recruiter, to a potential business partner and for various other reasons. But did you ever think about how emails are perceived? Most people send their emails with nothing but their first name at the bottom. No, you’re not going to convince someone with just this; adding a signature is the bare minimum, but it definitely brings an impact. Don’t know where to start? Then you’re on the right page. In this blog, you will learn a step-by-step guide on how to add signature in Gmail easily.
What Is a Google Signature Email and Why Do You Need One?
A Gmail signature is a block of text (sometimes an image) that automatically appears at the end of your emails. Consider it as your digital business card, always attached, always working for you.
Why Do You Need to Create a Signature in Gmail?
A good signature speaks about you and makes your word feel more powerful. Imagine someone sending an email, claiming so much and with nothing to speak for their credibility. A signature on email does that, it builds your identity, makes it easy for people to reach you, and lastly, it portrays you as someone professional in the field.
How to Create a Professional Email Signature
Not sure where to start? You don’t have to build your signature from scratch. Several online signature generators like HubSpot Email Signature Generator, MySignature, and Newoldstamp give you ready-made, professionally designed HTML signatures in minutes. Just fill in your details, pick a template, copy the generated signature, and paste it directly into Gmail’s signature editor; it preserves the formatting automatically.
How to Add a Signature in Gmail (PC and Mobile)
Adding a signature in Gmail is pretty easy when you know where to look. We’ve detailed steps with snapshots to do it the right way for both desktop and mobile devices.
How to Add a Signature in Gmail on Desktop
Here’s how to add an email signature in Gmail on PC (web browser).
- Open https://mail.google.com/ in your browser. Once you’re logged in, you’ll see this settings option on the top right:
2. Click on “see all settings”:
3. You’ll land in the general tab, scroll down until you see the “signature” option:
4. Click “Create new”, give your signature a name (this isn’t your signature, this is for switching between signatures, name it like “Professional” or “Work”)
5. Type in your details like your name, website and phone like this:
6. You can also use the formatting in Gmail signature settings:
7. Once you’re done, make sure you select to use your new signature in your emails from “signature defaults:
8. That’s it, you’re done, you’ll have “signature” in your emails now.
How to Add a Signature in Gmail on Mobile
We all like to send emails on the go, and the good news is that you can adjust your signature even through phone. Follow these steps add an email signature on Gmail using Android or iPhone.
On Android:
- Open the Gmail app and tap the hamburger menu (three lines) in the top-left.
- Scroll down and tap Settings, then select the email account you want to edit.
- Tap Mobile Signature, type your signature, and tap OK.
On iPhone (iOS):
- Open the Gmail app and tap your profile picture in the top-right corner.
- Tap Manage your Google Account, then go back and select Settings.
- Choose your account, tap Signature Settings, toggle it on, and type your signature.
Keep your mobile signature short and simple since formatting isn’t supported. Just your name, title, and a phone number are usually enough.
How to Change Email Signature in Gmail (Switching Signatures)
Google Gmail offers something cool, and that’s: you can create multiple signatures and change signatures on Gmail based on the email context you’re sending. Follow the same steps we discussed for adding the signature for the first time. You can follow this guide to update your email signature in Gmail or create a different one.
- Click create new and give it a different name (for instance, “for yoga clients”)
- Once you’re done adding, you’ll have an option to change the signature block in gmail by clicking the “signature” icon while composing:
- Once you click on the “signature” icon, it’ll show you all the signatures you’ve created.
- Choose the one you want to use, and you’re done.
How to Update Gmail Signature
Updating/modifying your existing signature is pretty easy, just head into the settings and find the “signature” section:
Select the signature you want to update and then hit “save changes” at the bottom of the page, and you’re done.
Gmail Signature Personalization Tips for Better Branding
Now, for some of us, just the name of your company or even yourself isn’t enough. To make it look even more polished, we can also add a photo to the Gmail signature. Follow these steps to do it:
- Go to settings > signature and click on the “image” icon in the formatting toolbar:
- You’ll get two options to insert an image in Gmail signature, like this:
- You can add a logo to Gmail signature directly from your device or paste the URL of the image you want to use. Google recommends 70–100 pixels high by 300–400 pixels wide, so make sure your image is in the required format.
- That’s it, you’re done.
Final Words
Despite being a small addition that’s already there in your settings and just needs to be enabled, signatures actually leave a lasting impression. It shows your company or your individual profile as someone experienced and professional in the industry. It takes less than 10 minutes to add a signature in Gmail. If you don’t have your logo or visuals yet, a name with a phone number still does the thing. Set it up today and win more clients and business with just a small yet impactful addition.
FAQs About How to Add Signature in Gmail
1. How do I add a signature in Gmail?
Go to Gmail Settings, scroll to the Signature section, create a new signature, and save your changes.
2. Can I add an image to my Gmail signature?
Yes, Gmail allows you to insert images such as logos or profile pictures directly into your signature.
3. How do I create different signatures in Gmail?
You can create multiple signatures in Gmail settings and choose a default signature for new emails and replies.
4. Why is my Gmail signature not showing up?
Your Gmail signature may not appear if it is not set as the default for new emails or replies in the settings.
5. Can I add a signature in the Gmail mobile app?
Yes, you can add a simple text signature in the Gmail mobile app by going to the app’s settings menu.
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